Glasgow 2024 A Worldcon for Our Futures Registration FAQ
Table of Contents
- What Does “WSFS” mean?
- What does “WSFS Rights” mean? – What rights come with a membership to Glasgow 2024 A Worldcon for Our Futures?
- Do I have to be a member to attend Glasgow 2024?
- How do I create an account and purchase a membership?
- Will Glasgow 2024 offer day memberships?
- Will Glasgow 2024 offer virtual memberships?
- Does Glasgow 2024 offer family or group rates?
- Does Glasgow 2024 offer an instalment plan?
- Does Glasgow 2024 offer tickets for carers?
- Does the child ticket come with creche hours?
- Will Glasgow 2024 membership rates increase?
- I would like a badge for my awesome hat. Can I get one?
- What is Glasgow 2024’s refund policy?
- Can I transfer a Glasgow 2024 membership?
- I was a Friend of the Glasgow 2024 bid, what do I need to do?
- I voted in the 2024 Site Selection, what do I need to do?
- When do I receive my entry badge etc?
- What will appear on my convention badge?
- How do I register with the accessibility team?
- How do I apply to be on Programme?
- How do I apply for space in the Art Show, Dealers, and Displays Hall?
- How do I become a volunteer?
- How do I minimise the communications I get from the convention?
- Where can I find the membership list?
- How do I prevent, or change, my name from being displayed on the Membership List?
What does “WSFS” mean?
You will see the WSFS acronym a lot on our pages. This stands for the World Science Fiction Society, an unincorporated literary society that authorises Worldcon and administers the Hugo Awards.
What does “WSFS Rights” mean? – What rights come with a membership to Glasgow 2024 A Worldcon for Our Futures?
We mention WSFS rights often. If you purchase a WSFS membership to Glasgow 2024, a Worldcon for Our Futures, you will have the following rights not available to ticket holders:
- You may nominate in the 2024 Hugo Awards, for works produced in 2023, so long as you are a member by January 31 2024. These nominations determine the works that will appear on the final ballot.
- You may download the Hugo Awards voting packet.
- You may vote in the 2024 Hugo Awards.
- You may participate in Site Selection to choose which of the candidate bids will host the 2026 Worldcon, provided you also purchase an Advance 2026 WSFS Membership (sometimes called a Site Selection Voting Fee). This gives you a WSFS membership for the 2026 Worldcon.
- You may participate in the 2024 WSFS Business Meeting that sets the rules that govern the World Science Fiction Society and its annual convention. This includes proposing motions to be debated, attending and speaking at the meeting, and voting on any resolutions. Note that if you do not attend the Glasgow 2024 Worldcon in person, you may propose motions, but not attend the Business Meeting.
- You may nominate in the 2025 Hugo Awards, for works produced in 2024, so long as you have ticked the box on your membership page that will allow us to pass on your contact details to the 2025 Worldcon.
- You will receive electronic copies of all Glasgow 2024’s generally distributed publications; those attending in person may also collect physical copies of some of these publications.
In addition, if Glasgow 2024 has to limit access to specific parts of the convention, WSFS members will get priority over day-ticket holders.
Do I have to be a member to attend Glasgow 2024?
Worldcon is the annual convention of the World Science Fiction Society (WSFS), an unincorporated literary society. You need to have a WSFS membership to participate in Glasgow 2024, a Worldcon for Our Futures. Membership is open to anyone who agrees to abide by the convention’s code of conduct and who pays the annual membership fee, which is £45 for the year 2024.
To attend the convention in person, members will also need to add an attending supplement, which includes access to our Virtual offering. The price of the supplement will vary by the type of attendance, the attendee’s circumstances, and their age. For current rates, see our Memberships and Tickets page.
How do I create an account and purchase a membership?
Here are step by step instructions for buying a membership:
- Go to the Glasgow web site (https://glasgow2024.org) and work your way to the registration page. The route is:
- “Get Involved” from the Main Menu
- Join Glasgow 2024
- Register Now
- Click Sign Up.
- Create a USER. You will use this USER name whenever you need to log on to our system. You will need to specify:
- A USER name that you choose
- An EMAIL ADDRESS where we can contact you.
- A PASSWORD that you will need to enter twice to pick up errors
- Click Sign Up and your USER will be created.
- Your USER dashboard will be displayed, showing any purchases that you have made. At this stage there should just be a large blue blob with a Buy Now button.
- Click Buy Now. This will show you all the available options. You can reduce this to a small list by using one or more of the filter options. Each option will have a small black information symbol. Hovering your cursor over this symbol will give you more information about the option.
- Click Purchase under the chosen option.
- Click Add.
- Fill in the form.
- We ask for email again on this form, since one user can buy memberships for more than one person and they may each have their own email. We also allow you to specify an alternate email address, in case we cannot reach you at the primary email address.
- Once the form is complete click Create. This will add your options to your basket.
- If you wish, you may add another participant at this point.
- Click Checkout on the top right.
- Click on the tick box to accept the Code of Conduct, found here.
- Follow the instructions to make a credit card payment.
Will Glasgow 2024 offer day memberships?
In recognition that not everybody will be able to fully participate in the convention because of their age, or not being able to attend all five days of the convention, Glasgow 2024 will offer day tickets (not memberships) which will give the holder the right to attend the convention on specific days. Day tickets allow you to attend any on-site Glasgow 2024 function held that day, including ceremonies and parties, except the Business Meeting (unless you also have a WSFS Membership).
We expect advance day tickets to go on sale (with a small discount, compared to those sold at the door) on 1st March 2024. However, it should be noted that for the peak days (Friday, Saturday and Sunday) the at-door adult days tickets will cost roughly half the price of the adult attending supplement. This will mean that if you plan on attending 3 or more days it will be cheaper to buy an attending membership.
Will Glasgow 2024 offer virtual memberships?
Yes. Glasgow 2024 is committed to having a virtual element in the convention. We will have two levels of Virtual participation: Virtual Memberships, that include WSFS Rights; and Virtual Tickets, that do not include WSFS Rights. These will be available from 1st January, 2024. We will not be offering discounted or one-day Virtual memberships/tickets. We currently expect that virtual memberships and tickets will only be available to people aged 13 and above. Details will be published closer to the convention.
Does Glasgow 2024 offer family or group rates?
Given the large number of different types of Adult and Child rates offered by Glasgow 2024, and growing definitions of what constitutes a family, Glasgow 2024 will not be offering a family rate. As an alternative we have chosen to keep our rates for under 16’s as low as possible, such that the average under 16 rate is a quarter of the standard adult rate. This compares to the more common child rates of 50% or higher at commercial events.
However, we will offer discounts between 10% and 25% of the attending supplement price for group bookings of 10 or more attending members, including Young Adults and Teens. These discounts are not available on our web site and are not retrospective. If you are putting together a group, for instance a student society, please email the registration team at firstname.lastname@example.org to discuss the requirements and possible discounts.
Does Glasgow 2024 offer an instalment plan?
Yes. Glasgow 2024 offers instalment plans to pay for Attending Membership Supplements. Instalment plans will be available until 31st January 2024. You may purchase a new Instalment plan membership from the regular menu. If you are already a WSFS-only member, you may request an instalment plan by ticking the appropriate box on your WSFS membership. Once you request an instalment plan, the Registration team will contact you to identify the Attending Supplement you wish to purchase and arrange a payment plan.
The attending supplement price is locked in at the time that you request an instalment plan. So, for example, if this was done in May 2023, you would lock in the Attending Supplement price as of that date, before the rate rise on 1st October 2023. Payments will generally be spread over 5 months, and must be completed by 30th June 2024.
If your circumstances change before you make your final payment, just email Registration at email@example.com and we will cancel the instalment plan and refund any payments made on your attending supplement, less a £5 charge to cover credit card charges and other costs incurred by the convention. After the final payment is made, your Attending Membership Supplement is subject to our normal refund policy.
Does Glasgow 2024 offer tickets for carers?
Yes. We offer a complimentary pass for carers if you require one to accompany you for you to be able to attend Glasgow 2024 in person. Once you have purchased your own attending membership, simply email us at firstname.lastname@example.org with the carer’s name and we will set that up for you.
Does the child ticket come with creche hours?
No. We have chosen to keep our rates for Child Tickets as low as possible, such that the average rate is a quarter of the standard adult rate. We will be publishing the rates for creche care in a future progress report.
Will Glasgow 2024 membership rates increase?
Yes. To encourage folk to join early we expect to raise our attending supplement rates every five months from 1st May 2023, each time by 10-15%, depending on economic requirements. Our rates will increase on 1st May 2023, 1st October 2023, 1st March 2024, and 1st August 2024.
I would like a badge for my awesome hat. Can I get one?
Yes. We offer Apocryphal Badges for non-persons (Service Dogs, stuffed animals, mobis, costume props, etc.) for a mere £5.
What is Glasgow 2024’s refund policy?
Generally, Glasgow 2024 will not be offering refunds. Exceptional circumstances will be decided on a case-by-case basis. Even in the event of a refund, only the attending supplement may be refunded, less a £5 charge to cover credit card charges and other costs incurred by the convention.
If you wish to apply for a refund (not guaranteed), please email the registration team at email@example.com explaining why you need the refund and why you cannot transfer the attending supplement.
Can I transfer a Glasgow 2024 membership?
After a recent change in the WSFS constitution, you can no longer transfer your WSFS membership to another individual. However, you can still transfer any associated attending supplements you may have to another individual with their own WSFS Only membership
To transfer a supplement simply email our registration team at firstname.lastname@example.org from the email address registered with the convention. This email should specify
- Membership number of the supplement to be transferred, this can be found on your dashboard in the registration system
- The name of the person to whom the supplement should be transferred
- The membership number of the WSFS membership to be linked to the transferred supplement
If all is in order the registration team will transfer the supplement to the transferee, and set your attending supplement to WSFS Only (Supporting).
Please note if you are transferring a discounted supplement, purchased due to the age or circumstances of the individual it was purchased for, if the transferee does not match the same profile, they should use the upgrade function to change the supplement type and pay the difference in prices before they attend the convention, or they will be asked to pay the difference at the door.
I was a Friend of the Glasgow 2024 bid, what do I need to do?
As a Friend of the bid (Superfriend, Adult or Young Adult) we have created a USER account for you, and have populated this with the appropriate membership and supplement records
- If you were a Super Friend, or an Adult Friend identified as eligible for a discounted membership, or a Y.A. Friend born prior to 2010, and you voted in the 2024 Site Selection, you will have been allocated the appropriate in-person attending supplement and WSFS membership and will be an in-person attending member of Glasgow 2024
- If you did not vote in site selection, you will have been allocated the appropriate in-person attending supplement, but you will need to purchase a WSFS membership to complete the transition into an attending membership. This is accomplished by using the link on your USER dashboard. However, if you do not complete the transition before we release our virtual memberships, your in-person attending supplement will be automatically changed to a virtual attending supplement plus a WSFS membership, so you will be a virtual attending member of Glasgow 2024. It will still be possible to upgrade from this to an attending membership.
As a Friend we will have emailed you login details to your USER account, but if you have not received this email or have forgotten how to login to your USER account, please email our registration team at email@example.com.
I voted in the 2024 Site Selection, what do I need to do?
As a voter in the 2024 Site Selection, you will have automatically been assigned a WSFS membership, and if you were a Friend of the Glasgow 2024 Bid, you will be an attending member of Glasgow 2024 (See I was a Friend of the Glasgow 2024 bid, what do I need to do? For details).
If you were not a Friend of the bid, we will have created a user account for you shortly after registration opened, and populated this with a WSFS Only (Supporting) membership. To upgrade to an attending membership simply log into your account and click on the “Upgrade” button of the WSFS Only supplement, select the type of attending supplement you want, and then pay.
As a Voter we will have emailed your login details to your user account, but if you have not received this email or have forgotten how to login to your user account, please email our registration team at firstname.lastname@example.org.
When do I receive my entry badge etc?
All convention credentials will be collected at the convention. Instructions on what kind of information to bring to the registration desk will be published closer to the convention.
What will appear on my convention badge?
All attending members will have the same underlying badge design, and holders of discounted memberships will not be visibly identified. The only individuals with differing badges will be ticket holders, where the type of ticket will be identified.
There is a Badge Name field on your Registration record. Whatever you put in that field will be printed on your badge as long as it conforms to the Code of Conduct. If you leave that field blank, then we’ll use your Registered Preferred Name and if neither of those fields are filled in, then your Registered Name.
In addition, the optional badge title and your membership number will appear on the badge.
Your badge may also show information about how to contact important areas of the convention, such as how to report Code of Conduct violations. Badges of Minors may contain information on how to contact their onsite parents or guardians.
Please check your membership record, and especially the membership record of any minors in your care, prior to attending the convention to ensure the name you want to display is in each Badge Name field.
How do I register with the accessibility team?
All attending supplement records (in-person or virtual) have a number of optional tick boxes. One of these is to be contacted by our accessibility team. If you tick this box our accessibility team will get in touch with you and assess your requirements and how best we can meet them. You may also contact them directly at email@example.com.
How do I apply to be on Programme?
All attending supplement records (in-person or virtual) have a number of optional tick boxes. One of these is to be contacted by our programme team, and another to tell us you would like to be a panellist, presenter, or performer at the convention. Tick either/both of these boxes and our programme team will be in touch with you to start the process of adding you to their list of possible programme participants. You may also contact them directly at firstname.lastname@example.org.
How do I apply for space in the Art Show, Dealers, and Displays Hall?
All attending supplement records (in-person or virtual) have a number of optional tick boxes. Several of these allow you to register your interest in different areas of the Exhibits Hall.
- If you want to put up a display – click on the “Exhibitor” check box
- If you would like to be a dealer – click on the “Dealers” check box
- If you would like a fan table – click on the “Fan Table” check box
- If you would like to exhibit in the Art Show – click on the “Art Show” check box
In each case you will then be contacted by the relevant team to discuss your options. You may also contact them directly at email@example.com.
How do I become a volunteer?
All attending supplement records (in-person or virtual) have a number of optional tick boxes. One of these is to be contacted by our volunteer team who will discuss the options with you. Check this box and they will be in touch with you, with many thanks as Worldcons are run totally by volunteers, from tip to tail and every little bit helps. You can find more information here.
How do I minimise the communications I receive from the convention?
All attending supplement records (in-person or virtual) have a number of optional tick boxes. One of these allows you to request minimal, but not zero, contact from the convention. If you check this box, we will only send you what we consider essential emails. Please note if you check this box, you will not be sent:
- Reminders to add a WSFS membership if you were a Friend of the bid. You will just get final notification prior to being down-graded to a virtual member
- If you are a WSFS Only (Supporting) member you will not get notifications of any rate rises
- You will only get an initial instruction message when Hugo Nominations and Voting open, you may not receive reminders
- You will only get an initial instruction message when 2026 Site Selection opens, you may not receive reminders
- You will not receive our regular members newsletter
- You may only receive an initial message when hotel bookings open, you will not receive reminders or updates
- If you ticked any contact request check-boxes you may only be sent an initial contact email, and may not receive follow-up emails.
You may also miss other communications but, generally speaking, if you regularly check our web site and follow us on social media you should pick up most of these messages.
Where can I find the membership list?
How do I prevent, or change, my name from being displayed on the Membership List?
All Registration records whether you are attending in-person, virtually, have purchased a ticket, or have a WSFS-only (Supporting) membership have a drop down field called “Listing Type”. We default to “Not Listed” which means your name will not appear on the public Membership List. If you wish to have your Preferred Name listed, select that option. If you wish to have your Badge Name listed, select that option. You may change your preference at any time. The web page will be updated automatically.