Volunteer roles

Would you like to volunteer for Glasgow in 2024? We’d love to hear from you! Below are some of the specific roles we would like to fill at the moment; if you’re interested in one of them, please get in touch with the contacts as shown. If you are interested in a role but have only some of the experience listed, please write to us about it, anyway! Where possible, we would rather revise a role to fit a volunteer than not have a volunteer at all.

Or if you would like to volunteer for other roles in the future, let us know at volunteers@glasgow2024.org. You can find general information about volunteering on our Volunteer page.

Roles currently open

Bid Support Team

The Bid Support Team provides support and administrative help for other teams and for the Bid as a whole, particularly around support for meetings.

Facilitators
Facilitators will be responsible for supporting the Bid Committee and associated teams with meeting planning and facilitation; for example, chairing meetings. All meetings are currently run on Zoom or equivalent platforms, but in the future, some will be in person. The work will also involve responding to email requests and queries from the Bid Committee and associated teams, and working on internal team projects. Other responsibilities may include note-taking, if no scribes are available.
We envision that people in this role would be familiar with planning and running meetings. Other desirable experience would be familiarity with Zoom, experience in taking notes at meetings, and project administration.
We estimate that the time commitment involved would be 5-6 hours per month, including regular team meetings, and depending on requirements from the Bid Chair, Vice-Chair and other teams.
If you’re interested in knowing more, contact the Bid Support Team at bid-support@glasgow2024.org.

Scribes
Scribes are responsible for taking notes at team and committee meetings – recording decisions, actions, and any major discussion points. Notes are normally taken on a shared document platform such as Google Docs, where they are available to meeting participants and others.
We envision that people in this role would have experience in taking notes at meetings.
The time commitment involved is likely to be 2-3 hours per month, depending on availability and on the number of meetings being run. Where there is an all-weekend meeting (a couple of times per year), the commitment might be 2-3 hours per day over the weekend, depending on availability.
If you’re interested in knowing more, contact the Bid Support Team at bid-support@glasgow2024.org.


Registration Team

The Bid’s Registration Team is responsible for managing our supporter records, and for helping people to join us as supporters or to upgrade their support level.

Registration Help Desk
Registration would like one or two people to staff the Registration Help Desk. They will check for and respond to enquiries coming in to the Registration Help Desk and to queries forwarded from other teams in the bid. Many queries can be answered by the Help Desk staff, and a series of template responses will be provided; other queries will need to be escalated to the head of the Registration team. Guidelines will be provided on when escalation is required.
People in this role will have good written communication skills and tact, and will be able to check and respond to queries at least every other day. The time commitment at this point is quite low, but we anticipate that the volume of enquiries will increase around the 2021 and 2022 Worldcons, so availability during those times (December 2021 and August/September 2022) would be very helpful.
If you’re interested in knowing more, contact the Registration Team at registration@glasgow2024.org.


Promotions Team

The Bid’s Promotions Team is responsible for maintaining the Bid’s high profile in Glasgow, UK and international fandom. They are responsible for our social media presence, for the organisation of bid events and for liaison with fan and other organisations and publishers.

Bid Events Facilitator(s)
Organising the logistics behind events, including Eventbrite, FB live, YouTube and/or Zoom facilitation. Ideally, the facilitator(s) would be often available to host/deal with technical infrastructure for the events on the day – with other people as backup.
We envision that people in this role would have a working knowledge of Eventbrite and Zoom, and a basic knowledge of FB live and YouTube. If you have only some of these, we would still love to hear from you.
We estimate that this role may require an average of 7 hours per month, with some increase at peak times. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Blog editor
Working to ensure that all incoming blog pieces are edited and formatted, so they are ready to go up on the website. Helping a team of blog writers in creating content for blog and making sure deadlines are met.
We envision that people in this role would have writing and editorial skills. Comfortable with WordPress and some experience with graphics and photo editing. Leadership skills.
We estimate that this role may require an average of 2-3 hours per week  – some increase at peak times. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Social Media – Additional Staff
Working with team leaders to staff various social media platforms and create content.
We envision that people in this role would have a  basic understanding of social media platforms.
We estimate that this role may require an average of 2-3 hours per week, with some increase at peak times. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Social Media – Facilitation Coordinator
Carrying out meeting-related administration. Liaising within the social media team to identify support needs.
We envision that the person in this role would have good organisational and administrative skills, and an eye for detail.
We estimate that this role may require an average of 2-3 hours per week. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Promotions – General Project Staff
Creating promotional content, working on designated projects and liaising with other teams as needed.
We envision that people in this role would be deadline-oriented creative thinkers with writing skills.
We estimate that this role may require an average of 2-3 hours per week, with some increase at peak times. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Fanzine and Print Liaison UK/EU
Acting as liaison on Glasgow in 2024 content with UK and/or EU fanzines, print publications, and online information sources. Establishing advertisements in useful con programmes and newsletters, whether digital or physical.
We envision that the person in this role would be comfortable with approaching people by email, organising within deadlines, coordinating multiple contributions.
We estimate that this role may require an average of 2-3 hours per week.  If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Fanzine and Print Liaison USA/Canada
Acting as liaison on Glasgow in 2024 content with UK and/or EU fanzines, print publications, and online information sources. Establishing advertisements in useful con programmes and newsletters, whether digital or physical.
We envision that people in this role would be comfortable with approaching people by email, organising within deadlines, coordinating multiple contributions.
We estimate that this role may require an average of 2-3 hours per week. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Blog writers
Writing regular blog content for the Glasgow in 2024 blog.
We envision that people in this role would have writing and creative thinking skills, and be able to meet deadlines.
We estimate that this role may require an average of 2-3 hours per week  – some increase at peak times. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Sponsorship Coordinator – Team Lead
Working with the Finance, Facilitation and Promotions teams and the rest of the bid committee to explore sponsorship avenues.
We envision that the person in this role would have a working knowledge of sponsorship. Leadership and negotiating skills.
We estimate that this role may require an average of 2-3 hours per week. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Sponsorship team members
Working with the Sponsorship Coordinator to identify networks and points of contact for potential sponsorship opportunities.
We envision that people in this role would have a basic understanding of sponsorship and negotiating skills.
We estimate that this role may require an average of 2-3 hours per week. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Agent Liaison
Working with the bid’s globally located agents to make sure they stay updated and have the materials they need in order to promote the bid locally in their area.
We envision that people in this role would have good organisational and administration skills.
We estimate that this role may require an average of 7 hrs per month. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Video Editor
Editing and formatting Glasgow in 2024 videos for marketing and promotional purposes, for use on YouTube and other social media networks.
We envision that people in this role would have video editing skills.
We estimate that this role may require an average of 2-3 hours per week. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Gaelic Language Ambassador
Advising on the use of Scottish Gaelic language in social media posts, emails and press releases. Helping to coordinate Gaelic language events and cultural events as part of the bid.
We envision that the person in this role would be fluent in Scottish Gaelic (speaking and writing).
We estimate that this role may require an average of 2-3 hours per week. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Scots Language Ambassador
Advising on the use of Scots language in social media posts, emails, and press releases. Helping to coordinate Scots language events and cultural events as part of the bid.
We envision that the person in this role would be fluent in Scots (speaking and writing).
We estimate that this role may require an average of 2-3 hours per week. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.

Deputy Fan Table & Convention Attendance Co-ordinator
Working with the co-ordinator to manage the bid’s fan tables at other conventions. This will involve: liaising with conventions to book fan tables; helping to co-ordinate the calls for volunteers for specific conventions; arranging volunteer sign-up sheets, and being responsible for information for the volunteers. The Co-ordinator and Deputy Co-ordinator will work with the rest of the Promotions team to arrange publicity for fan tables where we have them. We estimate that this role may require an average of 2 hours per week. It does not require you to attend any particular convention: it is a co-ordination role, liaising with the volunteers who are running the bid’s presence at each convention. If you’re interested in knowing more, contact Meg and Matt at promotions@glasgow2024.org.